Wedding Coordinators Why San Diego Photographers Love Them
Wedding Coordinators – In today’s blog entry, we’re going to throw two curves at you. First, it’s the rarely seen Skip who is writing this one, instead of the ever popular, talented Heather! Second, we’re going to get away from actual photography at your wedding and into another subject that does, indeed, affect the photography because it affects the way your day goes from beginning to end, having a coordinator!
You may wonder why you need someone to coordinate your wedding. Many people perceive a coordinator as a luxury, someone to just tell you where to be and when to be there, which seems to be easily accomplished. It’s far more than that. There are several types of wedding coordinators, Day of Wedding Coordinator, Wedding Designer and, of course, the all-encompassing Full Service Wedding Coordinator. Depending on what you find you need, each of these have their reasons for working with you.
The Wedding Designer
A “Wedding Designer” is for the bride who wants to hire her vendors, but really wants a “turn-key” wedding, one she can just walk into and find it the wedding of her dreams. This person will expertly pull together the “look” of the wedding, from flowers to linens to lighting. The bride still needs to hire her DJ, photographer, video (if needed) and possibly find a caterer.
Many wedding designers won’t help organize the timing of the day, so a coordinator might still be needed. She and her crew will do all the set up and tear down, but most likely won’t work with your vendors to coordinate their efforts. Check with the people you are talking to in order to make sure they fulfill all of your needs, of course.
Full Service Coordinator
A full service coordinator is just that. You, the bride, just tell her what you want, and she pulls it all together. She will find all of your vendors, bringing you several of each genre for you to choose from. These are generally people she has worked with and that she trusts to do the best possible job, be where they’re supposed to be when they’re supposed to be there and just generally make your day the best it can possibly be.
A full service coordinator will have connections to many different venues, but not ones that employ full or partial service vendors themselves, as a general rule. She will help you choose one that best fits your vision and your budget. Quite often, she may also have suggestions on how you can save money She will often have assistants who will help her do set up, work with details and generally make themselves available for every small contingency that may crop up during your day.
Day of Coordinator
A “Day of” wedding coordinator is a good fit for a couple, or a bride, who really wants to do their or her own planning. If you’re comfortable researching all the components of your day, from venue to catering, photographer, flowers and décor, a “day of” coordinator will check to make sure all those vendors are on the same page, confirm times and dates, be at your rehearsal to show your wedding party what to do and on the day of your wedding, make sure that all works smoothly. “Day of” is rather misleading, because that coordinator will probably start working with you as much as a month before your date. This coordinator will work with the vendors you’ve already chosen, but also give recommendations if there are some things you can’t seem to work out. They will also do all the set up and break down needed to take all the load off of you, your friends and family.
Some wedding venues will have this type of coordinator available, but many “venue coordinators” are just there until food is served and, since they’re not really working for you, they’re there to make sure that the venue’s needs are covered. Ask your venue what sort of coordinator coverage is available or included with your package. We are finding now that many venues are requiring couples to bring in a Day of Coordinator, because they just don’t have the staff available to fit all of the couples needs.
How coordinators are helpful to us.
Now, you are probably asking why a San Diego wedding photographer is concerning himself with just what kind of coordinator you hire, if any. Well, the reasons are many. Coordinators help us to do our job more effectively. They help us organize the day so your time is best spent in doing the things that you want to do and the things most important to you on the most important day of your life. They also keep thing moving smoothly, so we know what we need to do and when we need to it and keeping you from being stressed. A calm, happy couple is the best couple to get the best photos of!
A coordinator also instructs the bridal party as to what they need to do before, during and immediately after the ceremony, keeping “dead time” to an absolute minimum. We often find ourselves doing the coordination of a wedding, which we are glad to do, but it distracts us from doing what we do best, which is photograph your special day!
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